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Labor & Material Report

Combined analysis of labor and material costs by project for comprehensive cost tracking.

Accessing the Report​

Reports > Production > Labor Material

Report Sections​

Labor Section​

ColumnDescription
ProjectProject name (linked)
Est. Labor HoursEstimated hours from budget
Actual Labor HoursHours logged
Labor VarianceActual - Estimated hours
Est. Labor CostBudgeted labor cost
Actual Labor CostActual cost incurred
Cost VarianceActual - Estimated cost

Material Section​

ColumnDescription
Est. Material CostBudgeted materials
PO TotalPurchase order amounts
Material VariancePO - Estimated
ReceivedMaterials received
PendingMaterials on order

Combined Section​

ColumnDescription
Total EstimatedLabor + Material budget
Total ActualLabor + PO costs
Total VarianceCombined variance
Variance %Variance as percentage

Available Filters​

FilterDescription
Date RangeProject date filter
Project ManagerFilter by PM
DivisionBusiness unit
Opportunity TypeProject category
Production StageCurrent stage

Understanding Variances​

Positive Variance (Over Budget)​

Variance = Actual - Estimated
Positive = Over budget

Example: Estimated $10,000, Actual $12,000 = +$2,000 variance

Negative Variance (Under Budget)​

Negative = Under budget

Example: Estimated $10,000, Actual $8,000 = -$2,000 variance

Variance Percentage​

Variance % = (Variance ÷ Estimated) × 100

Analysis Insights​

Labor vs. Material Balance​

Typical project cost breakdown:

  • Labor: 35-50%
  • Materials: 40-55%
  • Other: 5-15%

Significant deviation may indicate:

  • Estimating issues
  • Scope changes
  • Efficiency problems
  • Price changes

Variance Patterns​

PatternPossible Cause
High labor, low materialMore field work than expected
Low labor, high materialExpensive materials, efficient labor
Both highScope creep or poor estimate
Both lowConservative estimate or quality issues

Using the Report​

Weekly Review​

  • Check variance trends
  • Identify emerging issues
  • Take corrective action early

Project Closeout​

  • Final cost comparison
  • Document lessons learned
  • Update estimating benchmarks

Estimating Calibration​

  • Compare similar projects
  • Identify consistent variances
  • Adjust future estimates

Export Options​

Click Export CSV to download:

  • All columns
  • Filtered results
  • For detailed analysis

Tips​

  • Review while projects are in progress, not just at end
  • Look at both $ and % variances
  • Compare similar project types
  • Track trends across multiple projects