Vendor Quotes
Request and manage pricing quotes from vendors for materials, subcontractor work, and other project costs.
What is a Vendor Quote?
A vendor quote is a pricing request sent to a supplier or subcontractor. Use quotes to:
- Get competitive pricing before purchasing
- Compare costs across multiple vendors
- Lock in pricing for budgeting
- Create a paper trail for procurement
Quotes vs. Purchase Orders
Quotes are requests for pricing FROM vendors. Once approved, a quote converts to a Purchase Order which is the official order TO the vendor.
Quote Workflow
| Status | Description |
|---|---|
| Draft | Quote being prepared, not yet sent to vendor |
| Requested | Sent to vendor, awaiting their response |
| Quoted | Vendor has responded with pricing |
| Awaiting Approval | Submitted for internal approval |
| Ready to Purchase | Approved, ready to convert to PO |
| Declined | Quote rejected |
| Purchased | Converted to Purchase Order |
Access Vendor Quotes
Vendor quotes can be accessed from:
- Project Level: Open a project → Quotes tab
- Global List: Main navigation → Quotes (shows all quotes across projects)
Quick Start
- Create a Quote - Learn how to create quote requests
- Sending Quotes - Email quote requests to vendors
- Recording Responses - Enter vendor pricing
- Approval Process - Internal approval workflow
- Converting to PO - Create purchase orders from quotes