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Logging Time

Required Permission
View Timesheet - You must have the View Timesheet permission to access this setting.

There are two primary methods for logging time in the system: Clock In/Out for real-time tracking and Timesheet Entry for entering time after the fact. This guide covers the basics of both approaches.

Two Ways to Track Time​

Clock In/Out Method​

Best for field crews and employees who want to track time as they work:

  1. Start your shift by clicking Clock In
  2. Select the project and work category
  3. Work is automatically tracked while clocked in
  4. Click Clock Out when finished

The system captures your exact start and end times, calculates hours automatically, and can record your GPS location if enabled.

Learn more about Clock In/Out →

Timesheet Entry Method​

Best for entering time after work is completed or for office staff:

  1. Navigate to Time Tracking from the main menu
  2. Select the week you want to enter time for
  3. Click in a cell to add hours for a specific project and day
  4. Enter hours, notes, and any additional details

Learn more about the Timesheet →

Required Information​

Every time entry requires:

FieldDescription
ProjectThe project you worked on
CategoryType of work performed (e.g., Framing, Electrical, Site Work)
DateWhen the work was performed
HoursTime spent (or start/end times)

Optional Information​

You can also capture:

  • Notes - Describe the work performed
  • Pay Type - Regular, overtime, PTO, etc.
  • Mileage - Miles driven for the job
  • Odometer - Start and end odometer readings
  • Location - GPS coordinates (captured automatically with Clock In/Out)

Pay Types​

Time entries can be categorized by pay type:

  • Regular - Standard hourly time
  • Overtime - Hours beyond regular work week
  • PTO - Paid time off, vacation, sick days
  • Custom - Company-defined pay types

Your company administrator configures which pay types are available. See Admin > Pay Types for setup information.

Non-Billable Time​

Some work may be tracked but not billed to the project:

  1. When adding a time entry, check the Non-Billable option
  2. Non-billable hours are tracked separately in reports
  3. Useful for internal meetings, training, or administrative tasks

Adding Notes​

Notes help document what was accomplished:

  1. Click on a time entry to open it
  2. Enter details in the Notes field
  3. Notes appear on timesheets and can be included in exports

Best practices for notes:

  • Describe specific tasks completed
  • Note any issues or delays encountered
  • Reference materials used or areas worked on
  • Keep it concise but informative

Viewing Your Time​

This Week's Summary​

The timesheet shows your current week at a glance:

  • Hours per day across all projects
  • Weekly totals by project
  • Total hours in the footer
  • Mileage totals (if tracked)

Historical Time​

To view past time entries:

  1. Use the date navigation arrows to move between weeks
  2. Or click the date range to open a date picker
  3. Select any past week to view or edit entries

:::note Week Boundaries The week start day is configured by your company administrator (typically Sunday or Monday). :::

Editing Time Entries​

To modify an existing entry:

  1. Click on the time entry in your timesheet
  2. Make changes to hours, notes, or other fields
  3. Save your changes

:::warning Locked Timesheets Once a timesheet is approved and locked, you cannot edit entries in that week. Contact your manager to unlock if changes are needed. :::

Deleting Time Entries​

To remove a time entry:

  1. Open the time entry details
  2. Click Delete or Void
  3. Confirm the deletion

Voided entries are soft-deleted and can be recovered by an administrator if needed.

Quick Tips​

  • Use categories consistently - This improves job costing accuracy
  • Add notes daily - Easier to remember details while fresh
  • Review before submitting - Check for missing entries or errors
  • Submit on time - Follow your company's payroll schedule